Project Overview
A leading supply chain player sought to redesign and operationalize an efficient pricing and costing processes to improve RFQ turnaround time and improve bid quality. The organization faced inconsistent costing practices, fragmented ownership, and limited governance, resulting in slow decision making and revenue leakage risks.
VARKA partnered with commercial, finance, sales, engineering, and leadership teams to design, pilot, and implement a structured pricing and costing operating process supported by standardized workflows, governance mechanisms, analytical tools and policy documents.
The Challenge
Fragmented pricing governance, inconsistent costing practices, and ad hoc cross functional coordination
- Decision Ownership: Lack of standardized governance, resulting in inconsistent decision making, unclear ownership, and revenue leakage risks.
- Process Inefficiency: Ad hoc costing templates, inconsistent inputs, and manual coordination across functions, limiting speed and accuracy of business case development.
- Scalability: Lack of an operational framework to consistently execute and govern complex pricing and costing projects across multiple bid scenarios and product types.
Our Approach
Designed and implemented a governance led pricing and costing operating model integrating standardized workflows, analytical tools, and cross functional decision making processes.
Framework Development
Designed and implemented a pricing and costing governance framework including RASCI structures, approval workflows, management review mechanisms, and standardized operating procedures.
Detailed Pricing Policy
Coordinated across finance, operations and sales to establish clear Pricing Policy guidelines.
Tools Creation
Developed standardized pricing templates, automated costing workflows, review decks, business case structures, and analytical models integrating sourcing, operations, engineering, finance, and commercial inputs into a unified decision making process.
Pilot Implementation
Conducted onboarding sessions and led pilot implementation of by coordinating cross functional teams, managing timelines, conducting governance reviews, tracking execution progress, and refining processes based on stakeholder feedback and live project execution.
VARKA Support
End to end pricing and costing transformation support
Process Design
- Designed governance frameworks
- Created approval mechanisms
Decision Support
- Developed analytical costing tools
- Designed business case structures
Implementation
- Trained stakeholders
- Conducted pilot implementation
Outcomes & Impact
Measurable results and lasting improvements
Established a scalable pricing and costing framework enabling faster turnaround, stronger commercial competitiveness, and standardized cross functional decision making.
50% Faster Turnaround
Scalable and Standardized Process
- Enhanced Commercial Competitiveness:
Improved bid competitiveness by establishing governance led pricing policies, structured approval mechanisms, and data driven business case assessments. - Faster Turnaround:
Enabled 50% reduction in timelines due to data automation, standardizing workflows, improving data consistency, and streamlining collaboration across global teams and business functions. - Standardized Process:
Successfully operationalized the new pricing and costing framework across existing products, cost reduction initiatives, and new product bids, creating a repeatable model for future strategic commercial programs.
“Jane Navarro”
“IMPACTFUL”
The roadmap was extremely impactful across organization, especially the Management and Board. – Chief Technology Officer, European major
“Jane Navarro”
“VERY PLEASED”
We are very pleased with the deep insights you have across the energy transition sectors. Thanks for the great work!
– VP Sales, Supply Chain Major
“David Cohen”
“REAL SAVINGS”
We were able to achieve real savings from the analysis you conducted for the different categories. Cheers!
-Chief Procurement Officer, Global Supply Chain Supplier
“Jane Navarro”
“HIGHLY VALUED”
Thank you for the great work on the go-to-market task. It is highly valued within our organization. – Head Strategy, European Major
“David Cohen”
“Extremely Impressed”
We are extremely impressed by the quality of work you deliver. You really understand the key pain points and can provide a perspective which most others miss.
-Head of Strategy, Global major